The intelligent operating systemfor property management
Volentia brings resident service, maintenance, operations, leasing, finance, communication, governance, and partners together—giving every team one clear way to run the portfolio.
Your portfolio at a glance
From daily service to long-term value
Complete property management
All the work, grouped around how your organization operates.
Use Volentia as a complete operating platform or introduce one area at a time. Every capability shares the same property data, permissions, workflows, and history.
Resident service and self-service
Give residents one accessible place for everyday housing needs.
- Questions, cases, status, and appointment updates
- Rent, invoices, payments, receipts, and payment support
- Documents, house rules, notices, and resident-binder links
- Shared-space booking, waitlists, fees, and access
- Move-in, move-out, inspections, keys, and checklists
- Surveys, community spaces, services, and personal preferences
Maintenance and supplier delivery
Run every fault and planned intervention from report to verified result.
- Intake, triage, duplicate detection, priority, and SLA
- Work orders, quotes, scheduling, and access instructions
- Verified suppliers, assignments, evidence, and quality control
- Preventive rounds, inspections, seasonal work, and deviations
- Condition records and long-term maintenance planning
- Costs, warranties, reopening, satisfaction, and audit history
Buildings, resources, and daily operations
Keep properties safe, available, efficient, and ready for residents.
- Properties, buildings, units, rooms, assets, and drawings
- Equipment, meters, telemetry, alarms, and building events
- Energy, water, waste, indoor climate, and optimization
- Access credentials, keys, visitors, and time-bound permissions
- Amenities, parking, storage, capacity, and availability
- Cleaning, outdoor care, winter readiness, and contractor calendars
Leasing, contracts, and occupancy
Manage residential and commercial occupancy across its full lifecycle.
- Applicants, vacancies, offers, waiting lists, and allocation
- Residential, commercial, parking, and storage agreements
- Templates, approvals, e-signing, amendments, and evidence
- Indexation, renewals, notice dates, and rent negotiations
- BRF transfers, renovation applications, and member changes
- Occupancy, vacancy loss, rent roll, and critical deadlines
Payments, property economy, and reporting
Connect resident money flows with property costs and owner insight.
- Rent and fee invoicing, collection, reconciliation, and dunning
- Supplier invoices, approvals, allocations, and payment evidence
- Budgets, forecasts, commitments, actuals, and variance analysis
- Property results, cash flow, tax, VAT, and accounting exports
- Capital plans, investment scenarios, and funding priorities
- Owner and board reports with definitions and source lineage
Resident and property journeys
Coordinate multi-step events without losing owners, deadlines, or evidence.
- Configurable move-in and move-out programs
- Inspections, condition items, signatures, and key custody
- Repairs, water damage, insurance, and recovery coordination
- Renovations, projects, dependencies, milestones, and handovers
- Tasks, reminders, exceptions, escalation, and completion evidence
- Reusable templates, progress views, metrics, and complete exports
Communication and engagement
Reach the right people with relevant, traceable communication.
- Property notices, targeted messages, urgent alerts, and inboxes
- Email, push, portal, webhooks, and delivery tracking
- Language, accessibility, quiet hours, and channel preferences
- Templates, audiences, approvals, scheduling, and receipts
- Surveys, NPS, CSAT, feedback themes, and action plans
- Community groups, moderation, appeals, and safety escalation
Governance, compliance, and insight
Give owners, managers, and BRF boards dependable control and evidence.
- Organization roles, property scopes, delegation, and approvals
- BRF mandates, board work, decisions, conflicts, and minutes
- Statutory inspections, compliance calendars, and evidence packs
- Privacy, consent, retention, legal holds, and access history
- Dashboards, SLA, cost, experience, risk, and portfolio metrics
- Versioned reports, exports, provenance, and full audit trails
Management services, specialists, and integrations
Coordinate full-service management, specialist delivery, and existing systems without losing governance.
- Management engagements, assigned teams, obligations, risks, and owner reports
- Resident-service marketplace, ordering, disputes, and settlement
- Provider onboarding, service areas, quality, insurance, and tax evidence
- APIs, webhooks, MCP tools, sandbox, quotas, and developer access
- Durable workflows, retries, replay, approvals, and human handoff
- Helpful automation with explanations, limits, and accountable control
Plans that grow with the portfolio
Start focused. Add capability when operations demand it.
Every plan runs on the same secure Volentia platform. Upgrade without moving data, changing systems, or starting over.
Core
For smaller owners and focused property teams.
- Properties, homes, residents, and permissioned access
- Cases, maintenance, documents, and resident binder
- Basic bookings, communication, and dashboards
- English and Swedish experiences with full audit history
Professional
For professional managers and growing multi-property portfolios.
- Everything in Core
- Portfolio automation, leasing, journeys, and managed services
- Operational analytics, imports, surveys, and multi-brand support
- Optional building, BRF, communication, and integration packs
Enterprise
For large owners, public housing, and regulated real-estate companies.
- Everything in Professional
- Advanced governance, finance, capital planning, and AI controls
- SSO, APIs, custom retention, compliance, and support commitments
- Shared SaaS or an optional dedicated environment using the same product
Prices exclude VAT. Usage-based AI, messaging, storage, external providers, onboarding, and vertical packs may be charged separately. Final scope and price are confirmed in the agreement.
The real estate semantic layer
One shared understanding of every property
Volentia’s real estate semantic layer connects information from contracts, buildings, spaces, systems, people, and service providers into one coherent picture.
It gives every piece of information clear meaning, context, and history—so teams and AI assistants can understand what belongs together, where it came from, and who is allowed to act.
The result is faster decisions, safer automation, and a traceable record of every important change.
Connect the whole property
Bring contracts, buildings, spaces, systems, people, and partners into one coherent picture.
Keep the context clear
See what information means, what it relates to, where it came from, and how it has changed.
Act with confidence
Give people and AI assistants the context and permissions they need to take the right next step.
Trace every change
Keep important decisions reviewable, accountable, and possible to correct when circumstances change.
One connected workflow
A request becomes a verified result—not another handoff.
Volentia connects the resident, property, team, supplier, communication, cost, and evidence in one traceable flow. Automation handles routine coordination while configured approvals protect important decisions.
Book a demoUnderstand and qualify
Identify the resident and property, capture the need, check urgency, permissions, history, and duplicates.
Plan and assign
Apply rules and SLAs, select the responsible team or verified supplier, then agree a time and access conditions.
Deliver and communicate
Track work, appointments, messages, costs, exceptions, and evidence while everyone sees relevant progress.
Verify and improve
Confirm the result, reconcile costs, collect feedback, preserve the audit trail, and feed learning into future planning.
The marketplace turns resident moments into managed services.
Move-ins, repairs, utilities, broadband, cleaning, insurance, and local building services sit inside the same operating system. Volentia recommends, orders, tracks, and escalates through governed partner workflows.
Secure foundations, quietly built in
Volentia applies property-scoped access, independent approvals, privacy controls, durable processing, and source lineage across the platform. Helpful automation works within those boundaries instead of replacing them.
Give residents better service without adding more administration.
Book a 30-minute walkthrough to see how Volentia supports residents, operators, and your entire property portfolio.